Administrative Support II
Your Opportunity:
The HR Shared Services Administrative Support II - e-Records Assistant provides accurate and efficient employee electronic document management. Reporting to the Team Lead, Recruitment and e-Records Operations, the incumbent is responsible for employee electronic file maintenance which includes ensuring both hard copy and emailed documents that are received are categorized correctly and either sent for processing or electronically filed on employees' files. This requires understanding the processing requirements for all Provincial Health Agencies (PHA’s) forms, where they need to be sent electronically for processing, and/or when the forms are only required to be electronically filed on an employee files. Additionally, this position is responsible for completing file requests in accordance with employee file management processing including ensuring proper documentation is received, verified and processed properly. The e-Records Assistant is also required to scan original documents using high volume document imaging technology. This position is responsible for processing mail in the Edmonton office on a scheduled rotation.
Description:
As an Administrative Support II, you will require administrative or specialized skills and knowledge to support procedures, practices and initiatives within a department or program.
- Transition Company: Health Shared Services
- Classification: Administrative Support II
- Union: AUPE GSS
- Unit and Program: e-Records
- Primary Location: Seventh Street Plaza
- Location Details: Eligible to work hybrid (on/off site) within Alberta
- Multi-Site: Not Applicable
- FTE: 1.00
- Posting End Date: 06-FEB-2026
- Employee Class: Regular Full Time
- Date Available: 16-FEB-2026
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days.
- Days Off: Saturday/Sunday
- Minimum Salary: $21.30
- Maximum Salary: $25.89
- Vehicle Requirement: Not Applicable
Completion of Grade 12 or equivalent.
Additional Required Qualifications:A minimum of one year of electronic filing experience required. Demonstrated ability to conduct electronic information searches combined with familiarity with computer applications such as Microsoft Office, scanning and database experience. A beginner to intermediate level of Excel knowledge and experience. Experience working with the Iron Mountain process and software. Accurate data entry skills and attention to detail. Understanding of PHA’s Privacy and confidentiality policies and how to apply them appropriately when performing file requests and document management. This position has physical requirements to work in the Edmonton office, including the ability to reach, bend, squat, lift up to 30 pounds, and standing for periods greater than 1 hour. This position has a requirement to work onsite at Seventh Street Plaza on a rotational basis, approximately about once a month.
Preferred Qualifications:Completion of post-secondary training in Records Management or a related field. Working knowledge of FOIP legislation related to records management is a strong asset. Experience working with a large-scale records system preferred.
Please note:
All postings close at 23:59 MT of the posting end date indicated.
Security Screening:
A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.
Healthy Albertans. Healthy
Communities. Together.
We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care all across Alberta.
Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.
We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.
