Administrative Support
Your Opportunity:
The Office Coordinator to the Executive Associate provides comprehensive administrative support to the Human Resources Shared Services leadership team.
Description:
This position provides administrative support to the Senior Program Officer’s office by: Maintaining the calendars of the Directors, and the Executive Directors when required, in HR Shared Services. Completing payroll time entry for approximately 30 staff including SPO’s direct reports and direct reports of ED and Directors. Runs and analyses reports for department. Books meeting rooms and arranges for telehealth and audio-visual equipment. Orders office supplies from Grand and Toy and other contracted vendors as required. Aids in completing purchase requisitions for the team. Gathers agenda items, creates agenda’s and takes and distributes meeting minutes at multiple reoccurring meetings. Other duties as assigned by the Executive Associate.
- Recovery Alberta: N
- Classification: Administrative Support
- Union: Exempt
- Unit and Program: HR Shared Services
- Primary Location: Southport Tower
- Location Details: Eligible to work remotely within Alberta
- Employee Class: Regular Full Time
- FTE: 1.00
- Posting End Date: 24-DEC-2024
- Date Available: 06-JAN-2025
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Salary: $20.34
- Maximum Salary: $33.92
- Vehicle Requirement: Not Applicable
Minimum of High School Diploma required and a Post-Secondary Diploma, preferably in business administration, office administration. Minimum 3 years senior administrative level experience. Equivalent combinations of experience and education will be considered. Superior written and verbal communication and interpersonal skills in working with all levels of management and staff. Ability to work independently with minimal direction or supervision. Ability to maintain confidentiality regarding highly sensitive issues. Ability to lead, develop and implement standardization protocols for office system. Ability to adapt to constantly changing environment and new situations. Considerable ability to stay focused, efficient, and effective in managing multiple priorities. Advanced experience working with Outlook, Word, Excel, PowerPoint, Visio, and SharePoint.
Additional Required Qualifications:
Knowledge of Alberta Health Services and Peoplesoft would be considered an asset
Preferred Qualifications:
As required
Please note:
All postings close at 23:59 MT of the posting end date indicated.
Security Screening:
A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.
Healthy Albertans. Healthy
Communities. Together.
We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.
Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.
We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.
