Your Opportunity:

This position will be part of Primary Care Alberta effective November 18, 2024. By applying on this posting, if you are the successful candidate, you agree to and will become an employee of Primary Care Alberta. Supporting the Office of the CEO at Primary Care Alberta (PCA), reporting directly to the Director of Executive Operations (Chief of Staff) the temporary Executive Administrative Coordinator position is responsible for providing comprehensive administrative leadership and coordination for the operation of the CEO office of Primary Care Alberta, the PCA Edmonton office, and associated leadership team members. This position’s location is required to be on site in Edmonton. It is an exciting time to join PCA, as the province works to re-imagine and re-organize healthcare administration and delivery. PCA is a made-in-Alberta solution to improve access to the primary care services Albertans rely on. By delivering coordinated services, Primary Care Alberta allows for valued health care professionals to do what they do best ─ care for Albertans. Join us in creating a future where compassionate, timely and effective health care is available to every Albertan, at every stage of life. Applications will be considered as they are submitted.

Description:

Key responsibilities include: coordinate and manage the complex calendar schedule of the CEO calendar; prioritizing appointments and proactively resolving conflicts; making travel arrangements; proactively creating and maintaining effective work-flow to accomplish the work of the office which includes the handling of a variety of projects and tasks simultaneously; support administrative programs/applications used for recruitment management, expenses etc.; maintains awareness of organizational goals and collaborates with PCA leadership to ensure that initiatives complement business and operational plans and align with PCA strategic direction; providing support to committees and meetings; gathering, compiling and relaying confidential information and material; compiling the necessary background and documentation material for meetings; monitoring, tracking and negotiating timelines on all action requests; preparing office expense claims and processing payroll; Receives, organizes, prioritizes and responds/redirects as appropriate to large volumes of continuous, emergent/urgent incoming correspondence, including confidential communication and information and internal/external inquires, providing leadership and guidance with respect to timely communications with key stakeholders and responding directly to day-to-day phone, email and in person inquiries. Fosters an environment and culture within PCA that contributes to establishing and maintaining a high-performance team where collaboration with other areas of PCA and PCA Executive is paramount to the achievement of results.