Executive Administrative Assistant
Your Opportunity:
Would you enjoy working in a fast-paced and future-oriented environment that contributes to the healthcare of Albertans? As Executive Administrative Assistant to the Chief Medical Officer (CMO), within the newly established Assisted Living Alberta (ALA), you’ll play a pivotal role working behind the scenes to make big things happen for the CMO’s office. In this dynamic environment, you are the trusted right hand to the CMO, ensuring seamless operations. You’ll manage critical priorities, coordinate with organizational leaders and changemakers, and keep the CMO’s office running smoothly. Your ability to anticipate needs, solve problems, and communicate effectively will make you an indispensable force behind the scenes. You’ll serve as the first point of contact for the Chief Medical Officer’s office, representing professionalism and excellence. We are seeking an experienced Executive Administrative professional to work on site at our Calgary office. Assisted Living Alberta provides Albertans with the support they need through a comprehensive assisted living system that offers a full range of services, including medical and non-medical supports, continuing care homes, home care, community care, and social services. ALA is focused on delivering care more effectively and consistently across the province by enhancing home and community services, expediting access to supportive living environments and continuing care homes, and ensuring Albertans and their caregivers are well-informed.
Description:
Reporting to the Chief Medical Officer (CMO), the Executive Administrative Assistant provides a variety of specialized administrative functions to support the office of the CMO. This role develops a wide variety of documents for the CMO’s approval, maintains the CMO’s calendar of appointments, arranges meetings and travel, researches and prepares background materials for executive meetings, takes minutes and tracks meeting follow-up items, and tracks and monitors action requests. In addition to being the primary point of contact for administrative inquiries from Senior Management, colleagues and stakeholders, this position creates detailed reports and monitors financial information such as budget variances and processes invoices or expense claims. Along with answering phones, receiving visitors, managing office supplies and equipment, this position acts as a resource to other administrative support staff within the portfolio, service, or other offices and responds to day-to-day administrative inquiries on behalf of the CMO’s office. The role may also support special projects within the portfolio or service and carry-out administrative projects related to the CMO’s office. Furthermore, the Assistant prepares and distributes agendas and standard meeting packages, coordinates new position/vacancy postings, schedules interviews, supports staffing procedures, processes related forms and site access, and acts as a timekeeper for the area.
- Transition Company: Assisted Living Alberta
- Classification: Executive Administrative Asst
- Union: Exempt
- Unit and Program: CMO Office
- Primary Location: Southport Tower
- Location Details: As Per Location
- Employee Class: Regular Full Time
- FTE: 1.00
- Posting End Date: 14-APR-2026
- Date Available: 24-APR-2026
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 5
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Salary: $23.22
- Maximum Salary: $38.73
- Vehicle Requirement: Not Applicable
Diploma in Office or Business Administration. A minimum of five (5) years’ administrative experience. Experience supporting executives or senior leadership. Advanced working knowledge of Microsoft Office Suite (Outlook, Word, Excel, Visio, PowerPoint).
Additional Required Qualifications:
The successful candidate has demonstrated strong awareness of political sensitivities and the diverse interests of various internal and external stakeholders, and an ability to anticipate needs and action appropriately. You have proven ability to functionally supervise, coach, and mentor other Administrative Support staff. Along with excellent oral and written communication skills with a strong ability to draft correspondence, the successful candidate possesses excellent organizational skills and ability to independently prioritize own workload, and workload of other administrative staff (as required). You have a strong record of acting in a professional manner in dealing with the public, management, staff and other departments, in addition to an ability to maintain confidentiality and discretion. Furthermore, you have demonstrated your ability to establish and maintain collaborative and professional relationships with a variety of stakeholders, as well as knowledge of broad office policies and procedures as well as applicable legislation (e.g. Freedom of Information and Privacy (FOIP)).
Preferred Qualifications:
Previous experience in a health care setting is an asset. Education or experience in project management and financial management. Working knowledge of Oracle (specifically knowledge of PeopleSoft and MarkView). Proficiency in developing databases and/or advanced Microsoft Excel skills including creating spreadsheets and reports.
Please note:
All postings close at 23:59 MT of the posting end date indicated.
Security Screening:
A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.
Healthy Albertans. Healthy
Communities. Together.
We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care all across Alberta.
Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.
We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.
