Administrative Support V
Your Opportunity:
The Administrative Assistant V- Provincial Medical Affairs will provide comprehensive administrative support to the Medical Workforce Strategy team, and direct administrative support to the Director. This position provides complete administrative support to the team by: Assisting in records and file management. Assisting with financial bookings, invoice payments, and expense submissions. Providing support for meetings including scheduling, minute taking, and agenda preparation. Providing logistical support for events including shipping and delivery of exhibition display materials. Evaluating, filing, and posting online job advertisements and distributing applications. Facilitating and filing timesheet submissions and leave requests. Providing email inbox organization, tracking, reporting, and process related follow-up. Building and maintaining workflow related documents and tools. Supporting the workflow involved in Community Sponsorship postings to Taleo. This position will primarily work with colleagues on the Provincial MA Medical Workforce Strategy team but will also have considerable interaction with HSDO/PHA stakeholders, such as with Medical Affairs Physician Resource Planners, Managers, Directors, Coordinators, as well as with external stakeholders such as CPSA, private community clinics, and prospective physician leads.
Description:
As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
- Acute Care Alberta: N
- Primary Care Alberta: N
- Recovery Alberta: N
- Classification: Administrative Support V
- Union: AUPE GSS
- Unit and Program: Provincial Medical Affairs Medical Workforce Strategy
- Primary Location: Seventh Street Plaza
- Location Details: Eligible to work remotely within Alberta
- Multi-Site: Not Applicable
- FTE: 1.00
- Posting End Date: 28-MAY-2025
- Employee Class: Regular Full Time
- Date Available: 16-JUN-2025
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Salary: $28.45
- Maximum Salary: $34.60
- Vehicle Requirement: Not Applicable
Completion of post-secondary education (e.g. certificate in office or business administration).
Additional Required Qualifications:3 Years of related healthcare experience. Preference to those with experience working in Medical Affairs. Able to work effectively in an extremely fast paced/high demand environment, switching tasks frequently without losing progress. Considerable working knowledge of AHS systems and processes. Considerate working knowledge of legislation, polices and processes and general office policies and procedures. Considerable working knowledge of office software (Outlook, Excel, Word, and Access) in order to respond to action requests and to prepare and edit correspondence and respond to stakeholder inquiries. Excellent written and oral communications skills.
Preferred Qualifications:As Required.
Please note:
All postings close at 23:59 MT of the posting end date indicated.
Security Screening:
A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.
Healthy Albertans. Healthy
Communities. Together.
We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.
Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.
We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.
