Administrative Support V
Your Opportunity:
Reporting to the Patient Care Manager, this position provides advanced level administrative support & general office support to the Patient Care Managers, Unit Managers and Clinical Nurse Educators for the Medicine Program. This position will develop illustrative and educational support material for patient & staff teaching, presentations, orientation material, reports & manuals for the department of Palliative. The position will also provide support in creating & formatting materials for the Patient Care Manager to present to senior executives within Edmonton Zone related to the Medicine program. This position will require a high level of independence, strong organizational skills, and the ability to work in a fast paced changing environment. The incumbent will be a contact for the department of Medicine at the Royal Alexandra Hospital. Duties performed include: Timekeeping processes for provincial team. Processes invoices, expense claims, & reconciles expenses with financial reports. Prepares and monitors financial reports in conjunction with the Executive Director. Organizes meetings & makes travel arrangements for the Executive Director & staff. Establishes & maintains records for the department. Prepares & maintains confidential administrative information related to department personnel. Responsible for coordinating IT related hardware, software, network access, & other device requests. Develops, maintains, & implements orientation process for new employees. Orders & maintains office supplies. Is the primary contact for Surveillance & Reporting and may liaise with AHS Executives/Leaders & external partners. Receives & hosts visitors, handles inquiries from the public, & refers callers to appropriate areas. Responds to questions & provides training to administrative support. Exemplifies a positive attitude towards service provision.
Description:
As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
- Recovery Alberta: N
- Classification: Administrative Support V
- Union: AUPE GSS
- Unit and Program: Medicine Admin
- Primary Location: Royal Alexandra Hospital
- Location Details: As Per Location
- Multi-Site: Not Applicable
- FTE: 1.00
- Posting End Date: 25-FEB-2025
- Employee Class: Regular Full Time
- Date Available: 07-MAR-2025
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Salary: $28.45
- Maximum Salary: $34.60
- Vehicle Requirement: Not Applicable
Completion of post-secondary education (e.g. certificate in office or business administration).
Additional Required Qualifications:A minimum of some College/University training and two years of related experience, or equivalent. A college or university degree is preferred/recognized administrative certificate. Computer literacy is essential. Proficient in the use of software including Word, Excel, PowerPoint, and Outlook.
Preferred Qualifications:Considerable knowledge in AHS processes including timekeeping, e-People, financial reporting, RMS, NAR’s, PAR’s, etc. Excellent communication/interpersonal/organizational skills in order to respond to complex requests and circumstances. Ability to complete duties with numerous interruptions and to prioritize and balance workload. Ability to work in a provincial program. Ability to be an effective team member and work in a cubicle environment.
Please note:
All postings close at 23:59 MT of the posting end date indicated.
Security Screening:
A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.
Healthy Albertans. Healthy
Communities. Together.
We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.
Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.
We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.
