Administrative Support V – Staffing Liaison
Your Opportunity:
Reporting directly to the Patient Care Manager for the Orthopedic Surgery Centre at the Royal Alexandra Hospital, we are currently seeking a highly capable and proactive employee to fulfill the staffing liaison role. In this role you will be responsible for delivering exceptional staffing and scheduling support to the surgical suite and inpatient units. You will undertake a range of administrative duties including but not limited to managing daily flowsheets and all timekeeping related forms (e.g., OT/ On Call/ Callback) to the PSS Team, ensure all time off request are entered properly as per the collective agreement. Ensuring the provision of staff for the for immediate, next day, and future needs, ensure daily unit staff baselines are satisfied, build up reports and audits. Meeting regularly with the unit managers to discuss requests and vacancies within the portfolios. Including vacation planner entry. There is strong growth potential in this position to include working with the RMS system and other recruitment platforms. As an Administrative Support V Staffing Liaison, you will require advanced administrative or specialized skills and knowledge to support complex procedure, practices, and initiatives that may impact staff schedules and safe patient care within the program. This position works autonomously, demands strong written and verbal communication skills, and excellent working knowledge of the ESP Scheduler Program and the new Workforce Management System. The Staffing Liaison provides support to the unit managers by ensuring scheduling data is recorded correctly in a timely and accurate manner in ESP. This may include building and managing excel spreadsheets to capture data trends within the program as well as reviewing reports daily to capture and ensure the staffing needs of the unit are addressed.
Description:
As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
- Acute Care Alberta: N
- Primary Care Alberta: N
- Recovery Alberta: N
- Classification: Administrative Support V
- Union: AUPE GSS
- Unit and Program: Orthopedic Surgery Centre
- Primary Location: Royal Alexandra Hospital
- Location Details: Eligible to work hybrid (on/off site) within Alberta
- Multi-Site: Not Applicable
- FTE: 1.00
- Posting End Date: 24-JUN-2025
- Employee Class: Regular Full Time
- Date Available: 14-JUL-2025
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days, Evenings, Nights, Weekends
- Days Off: As Per Rotation
- Minimum Salary: $28.45
- Maximum Salary: $34.60
- Vehicle Requirement: Not Applicable
Completion of post-secondary education (e.g. certificate in office or business administration).
Additional Required Qualifications:Experience with the ESP Scheduler / Timekeeping Program. Experience demonstrating the use of related scheduling applications. 1 year of full-time previous equivalent experience in an ESP Staffing Services Office - within the past 5 years. Ability to take initiative with advanced computer skills, Excel & Word. Ability to work independently with minimal supervision. Must have excellent communication/interpersonal skills, be courteous, cheerful, and pleasant and possess an outgoing attitude. Demonstrated critical thinking, problem solving and decision-making skills. Strong oral and written communication skills. Displays professionalism.
Preferred Qualifications:As Required.
Please note:
All postings close at 23:59 MT of the posting end date indicated.
Security Screening:
A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.
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We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.
Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.
We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.
