Administrative Support II
Your Opportunity:
Provides a variety of scanning and mailroom duties such as sorting and scanning invoices/documents in the system. This includes receiving electronic mail and importing it into Markview using software Import or KIC. This role also includes mailroom duties such as receiving, open/counting, incoming mails. Gather and prepare all outgoing mail and perform filling duties. Successful Candidate will work in Kofax/Markview and Oracle ERP system. Key Responsibilities: 1. Receive and open daily incoming mails, sort, and count and date stamp. 2. Maintain multiple Accounts Payable provincial email addresses for vendors email (Invoices & Statements). 3. Prepare batches to scan into ERP system. 4. Attach follow up documents to oracle record. 5. Gather and prepare all outgoing mail via FedEx or courier services. 6. Determined placement of scanned document as per AHS retention policy. 7. Retrieves invoices from ERP System for internal or external reporting requirements. 8. Collaborate with AP team to resolve mail-related issues or delays. 9. Ability to work collaboratively and communicate frequently in a fast-paced team environment, organized, self-directed, innovative. 10. Perform other duties as assigned by Supervisors/Managers. Qualifications & Experience: Grade 12 or recognized equivalent and minimum 2 years of experience in the mailroom/Accounts Payable support role, working with MS office (excel) and other administrative tasks.
Description:
As an Administrative Support II, you will require administrative or specialized skills and knowledge to support procedures, practices and initiatives within a department or program.
- Acute Care Alberta: N
- Primary Care Alberta: N
- Recovery Alberta: N
- Classification: Administrative Support II
- Union: AUPE GSS
- Unit and Program: Finance Shared Services
- Primary Location: Seventh Street Plaza
- Location Details: As Per Location
- Multi-Site: Not Applicable
- FTE: 1.00
- Posting End Date: 03-JUN-2025
- Employee Class: Regular Full Time
- Date Available: 13-JUN-2025
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Salary: $21.30
- Maximum Salary: $25.89
- Vehicle Requirement: Not Applicable
Completion of Grade 12 or equivalent.
Additional Required Qualifications:Minimum 2 years of experience in the mailroom/Accounts Payable support role. Minimum 2 years of experience with scanning documents using any scanning software or experience with Adobe Acrobat (proficiency with editing, splitting, merging/combining, sorting document). Working experience with MS Office (Excel, Word). Ability to work in a busy/noisy team environment (certain machines produce noise above 80 decibels). Must be able to walk around the office, and sit and work at computer screen for prolonged periods of time (this is frequent/constant task of this position). Must be able to lift/push/pull from waist-to-waist, floor-to-waist, up to 20-25 pounds (this is occasional/frequent). Physically able to lift boxes/material up to 15-20 pounds above the shoulder height (this is rare/occasional) – Filling, storing.
Preferred Qualifications:Experience in Oracle and Kofax/Markview ERP systems (preferred) or Equivalent.
Please note:
All postings close at 23:59 MT of the posting end date indicated.
Security Screening:
A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.
Healthy Albertans. Healthy
Communities. Together.
We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.
Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.
We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.
