Your Opportunity:

Reporting to the Executive Director, HR Business Partnerships, the Executive Assistant position provides senior administrative services and support to the HR Business Partnerships Executive Directors. This position works closely with the office of the Senior Program Officer, HR Business Partnerships & Ability Management, and leadership at all levels and provides comprehensive administrative support services, which contribute to the efficient and professional operation of the offices.

Description:

Key responsibilities includes managing the Executive Directors’ calendars, prioritizing appointments and proactively resolving conflicts, proactively creating and maintaining effective workflow to accomplish the work which includes the handling of a variety of projects and tasks simultaneously. Gathering, compiling and relaying confidential information and material. Making travel arrangements, composing memos and letters on behalf of the Executive Directors and proofreads prepared correspondence for accuracy, grammar and proper format. Tracking timelines of project deliverables and ensuring timely completion. Preparing, forecasting and monitoring budget and contract expenditures. Preparing briefing notes; monitoring, tracking and negotiating timelines on all required actions. Directs and guides portfolio and/or departmental administrative staff on form, accuracy and content of correspondence that requires signature. Reviews, tracks and organizes incoming/outgoing correspondence as required, to identify priority items, and responds to requests/complaints. Researches information from a variety of sources to respond to requests. Brings unique items to the attention of the Executive Directors.