Executive Administrative Assistant
Your Opportunity:
The Executive Administrative Assistant position is responsible for the effective coordination of the Chief Zone Officer and Senior Operating Officer daily schedules. Key responsibilities include managing schedules, preparing information and materials for meetings, coordinating correspondence, responding to action requests, maintaining a comprehensive e-filing system, provides direction and guidance to other administrative support staff related to troubleshooting, or responding to questions related to procedures etc. Excellent written, oral and listening communication skills, strong decision-making ability, and attention to detail is required. and assisting with other requirements of the office. An important attribute of this position is the ability to utilize diplomacy in interactions with a wide variety of individuals in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful, and efficient with a high level of discretion, professionalism, and confidentiality.
Description:
This position will manage calendars, scheduling meetings, booking meeting rooms, providing technical support, preparing meeting agenda’s, presentations, minute taking, coordinating travel to and from meetings, and activities related to committees and team meetings. The incumbent assigns, reviews, revises, tracks, and follows up on Action Requests (AR’s) from other executive or equivalent’s offices. Directs and guides portfolio and/or departmental administrative support staff on form, accuracy and content of correspondence that requires executive signature. Additional responsibilities include payroll and providing guidance and support to other admin in the office. This position also maintains the Local Admin on-call sharepoint, provides orientation for new managers and collaborates with other Zones for consistency. The Executive Assistant acts as a resource to other administrative support staff within the portfolio or office by providing advice and assistance on routine or administrative special projects as needed. Please enter information in this field.
- Classification: Executive Administrative Asst
- Union: Exempt
- Unit and Program: Central Zone Executive Leaders
- Primary Location: AHS Michener Bend
- Location Details: Eligible to work hybrid (on/off site) within Alberta
- Negotiable Location: Within Central Zone
- Employee Class: Regular Full Time
- FTE: 1.00
- Posting End Date: 25-JUL-2025
- Date Available: 04-AUG-2025
- Hours per Shift: 7.75
- Length of Shift in weeks: 1
- Shifts per cycle: 5
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Salary: $23.22
- Maximum Salary: $38.73
- Vehicle Requirement: Not Applicable
Post-secondary education with a minimum of 7-10 year of administrative experience working in a senior level office and preferably in a healthcare environment. A combination of education, training and experience will be considered. Excellent calendar management skills with strong working knowledge and proficiency in Microsoft office (Outlook, Excel, Word, powerpoint). Must have experience working with virtual platforms (Teams, ZOOM, etc). Minimum 40 wpm required. Considerable working knowledge of Alberta Health Services systems and processes; Considerable working knowledge of legislation, policies and processes and general office policies and procedures. Excellent problem solving and analytical skills; ability to work collaboratively with managers and staff from various departments, cope under pressure, deal with stress effectively. Must be able to manage changing priorities and tasks productively in a well-organized manner. Work effectively within a team or independently and be self-directed to readily adapt to new situations and changes.
Additional Required Qualifications:
Strong interpersonal skills and exercise good judgment, diplomacy and high degree of professionalism. Willingness to learn new electronic data systems as implemented.
Preferred Qualifications:
As Required.
Please note:
All postings close at 23:59 MT of the posting end date indicated.
Security Screening:
A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.
Healthy Albertans. Healthy
Communities. Together.
We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.
Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.
We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.
