Administrative Support V
Your Opportunity:
This is opportunity will be covering a temporary leave in a vital role for the Calgary Corridor Medical Affairs, delivering comprehensive, time sensitive, and confidential administrative and business support across a complex portfolio. As a key member of the Medical Affairs team, this role supports leadership and core operational functions including medical staff recruitment. The successful candidate will be a highly organized, detail-oriented professional with strong judgment and the ability to thrive in a fast paced, dynamic environment. Key Responsibilities: Provide advanced administrative support to senior leaders, managing calendars, scheduling, logistics, and travel. Respond to daily inquiries from internal and external stakeholders, requiring an in depth understanding of AHS and Medical Affairs processes, systems, and workflows. Maintain accurate filing systems, records, and documentation, and develop new processes and tools to enhance efficiency. Coordinate action requests, track deadlines, and ensure timely follow up and resolution. Prepare meeting agendas, support meeting logistics, attend meetings, record minutes, track action items, and compile relevant background materials. Prepare, reconcile, and track expense reports and P Card transactions. Draft correspondence, briefing materials, and supporting documents with a high level of accuracy and professionalism. Ensure compliance with AHS policies, financial procedures, and administrative standards.
Description:
As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
- Classification: Administrative Support V
- Union: AUPE GSS
- Unit and Program: Medical Affairs - Calgary Corridor
- Primary Location: Southport Tower
- Location Details: Eligible to work hybrid (on/off site) within Alberta
- Multi-Site: Not Applicable
- FTE: 1.00
- Posting End Date: 03-MAR-2026
- Temporary Employee Class: Temp F/T Benefits
- Date Available: 06-APR-2026
- Temporary End Date: 09-APR-2027
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Salary: $28.45
- Maximum Salary: $34.60
- Vehicle Requirement: Not Applicable
Completion of post-secondary education (e.g. certificate in office or business administration).
Additional Required Qualifications:Strong knowledge of AHS administrative, business, and financial management practices and a minimum of five years of progressive administrative experience. Exceptional organizational skills, with the ability to manage competing priorities and work both autonomously and collaboratively. Advanced communication, documentation, and stakeholder engagement capabilities. High level of discretion, professionalism, and ability to manage confidential information. Demonstrated advanced proficiency in the use of personal computers and various network and software applications (e.g. Outlook, Share Point, Teams, Word, Excel, Power Point, Access).
Preferred Qualifications:Strong knowledge of Medical Affairs governance framework, organizational structure, systems, and strategic relationships.
Please note:
All postings close at 23:59 MT of the posting end date indicated.
Security Screening:
A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.
Healthy Albertans. Healthy
Communities. Together.
We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care all across Alberta.
Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.
We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.
