Administrative Support V
Your Opportunity:
Are you an organized, self-motivated professional who thrives in a fast-paced medical environment? Do you enjoy working independently while supporting a team of dedicated physicians? If so, this opportunity may be the perfect fit for you. The Department of Pediatrics is seeking a highly skilled Administrative Support V to provide senior-level administrative assistance to multiple Pediatric Intensive Care Unit (PICU) physicians, including the Section Chief. In this role you will coordinate and manage daily activities, support physician rounds, and organize various committee meetings. You will also contribute to longer-term projects and initiatives as they arise. The ideal candidate will have a strong understanding of Alberta Health Services and the University of Calgary, along with a comprehensive knowledge of academic medicine. This position requires someone who can work independently, exercise sound judgment, and demonstrate professionalism and AHS Values in all interactions. As the first point of contact for the physicians and the PICU section, your communication skills and discretion will be essential. The hours of this position are Monday-Friday, 8:00 am - 4:15 pm. We offer a one day per week hybrid remote work option.
Description:
As an Administrative Support V, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
- Classification: Administrative Support V
- Union: AUPE GSS
- Unit and Program: Department of Pediatrics, Pediatric Intensive Care Section
- Primary Location: Alberta Children's Hospital
- Location Details: Eligible to work hybrid (on/off site) within Alberta
- Multi-Site: Not Applicable
- FTE: 1.00
- Posting End Date: 17-JUL-2025
- Temporary Employee Class: Temp F/T Benefits
- Date Available: 05-AUG-2025
- Temporary End Date: 07-AUG-2026
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Salary: $28.45
- Maximum Salary: $34.60
- Vehicle Requirement: Not Applicable
Completion of post-secondary education (e.g. certificate in office or business administration).
Additional Required Qualifications:Completion of a Medical Office Assistant Diploma/Certificate, Business Administration Diploma/Certificate or equivalent of 3 years of progressive senior administrative experience. A minimum of 2 years’ experience in a healthcare administrative role, including calendar management, minute taking and agenda preparation and physician scheduling. CV maintenance and ARO (Academic Reporting Online) skill required. Must have demonstrated attention to detail and strong written and verbal communication skills. Proficiency in basic accounting and expense management. Proven ability to handle sensitive and confidential information with discretion and integrity. Intermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and SharePoint. To ensure your skills and qualifications are considered please attach a resume and cover letter with your application. Only candidates who meet the stated qualifications will be contacted.
Preferred Qualifications:Five years of full-time experience in a senior administrative capacity in a health care setting. Experience with event planning. Experience with database and/or website management. Experience with physician and medical learner scheduling. Preference given to individuals with knowledge of ARP Reporting, physician and resident on-call payments, and medical terminology.
Please note:
All postings close at 23:59 MT of the posting end date indicated.
Security Screening:
A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.
Healthy Albertans. Healthy
Communities. Together.
We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.
Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.
We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.
