Administrative Support V

🔍 Calgary Zone, Calgary, Foothills Medical Centre

📁: Administrative/Clerical

📅   : ALB00188896 Requisition #

📅   : Feb 09, 2021 Post Date

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Classification: Administrative Support V

Union: AUPE GSS

Department: Calgary CC RCDH Admin

Primary Location: Foothills Medical Centre

Multi-Site: Not Applicable

FTE: 1.00

Posting End Date: 16-FEB-2021

Employee Class: Regular Full Time

Date Available: 01-MAR-2021

Hours per Shift: 7.75

Length of Shift in weeks: 2

Shifts per cycle: 10

Shift Pattern: Days

Days Off: Saturday/Sunday

Minimum Salary: $27.55

Maximum Salary: $33.50

Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g. certificate in office or business administration).

Additional Required Qualifications:

A proactive, seasoned, organized and efficient individual who can work independently is desired. Responsible for the development of spreadsheets for a variety of programs within the department, e.g. specialist on call, etc. Responsible for the itineraries/travel arrangements for the recruitment of medical staff and/or visiting professors. Accountable for coordinating and ensuring the submission of required documentation for medical staff privileges in the department. For new medical staff, including locums, this includes contracts, physician impact statements, interim appointment forms, U of C Academic Appointments, Promotions and Awards, PPC forms etc. Coordinate, organize and confirm annual physician performance reviews for clinical (Zonal) and academic (UofC) performance. Submits payments and expenses using AHS/U of C processes for the Dept Head’s professional expenses, travel claims, research/trust accounts. The incumbent will need to have access and knowledge to U of C financial systems (U of C payroll, peoplesoft, efin and expensing systems). Other knowledge and system access would include Sharepoint (AHS and U of C) . Organizes meetings, submit/distribute required documentation for meetings (agenda and taking minutes). Coordinates and organizes events, i.e. retreats, meetings, orientations. Assists with set-up and monitors contracts for independent consultants working on portfolio projects. Maintains a filing system that supports the Dept Head's office.

Preferred Qualifications:

University Degree strongly preferred. Advanced computer experience required, especially in MS Office. A minimum of five years senior level secretarial experience in a large healthcare organization or academic health centre is preferred. Knowledge and experience of AHS and U of C administrative and operational system is desired. Superior communication and interpersonal skills are essential in managing confrontational, confidential and problem solving situations.

Please note:

All postings close at 23:59 MT of the posting end date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

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Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.