Administrative Support IV

Your Opportunity:

The Peter Lougheed Centre (PLC) is seeking a highly organized, adaptable and professional Administrative Support IV to join our Administration team. This position plays an important role in supporting daily site operations, providing administrative, receptionist and operational support to site leadership, staff, patients and visitors. As a key member of the Administration team, you will greet and assist visitors, triage incoming calls and inquiries, and coordinate requests with appropriate departments. Responsibilities include, but not limited to, scheduling meetings, preparing agendas, recording minutes, managing calendars and email distribution lists, preparing correspondence and presentations, and ensuring timely follow-up on assigned administrative priorities. This role also supports facility coordination, including meeting room bookings, maintenance requests and site on-call room bookings. the Admin IV will assist with equipment and supply requests, coordinate wheelchair availability at main entrances, maintain Administration-supported spaces and liaise with Facilities, IT, Distribution and other departments to address operational and equipment needs. Additional responsibilities include, but not limited to, managing IT service requests, maintaining assigned confidential administrative records, coordinating secure document disposal and ensuring accurate documentation in accordance with established procedures. The successful candidate will demonstrate excellent communication, organizational and problem-solving skills, sound judgment and the ability to independently manage competing priorities in a fast-paced healthcare environment. Professionalism, discretion, empathy and a collaborative approach are essential when responding to sensitive situations and supporting the diverse needs of the PLC community.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.