Administrative Support IV
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Your Opportunity:
Digital Health is a collaborative effort between Health Shared Services and Alberta staff, clinicians, and patients. The Executive Administrative Assistant provides comprehensive support to the Executive Director - Prescriber Experience (ED) as well as a number of physician leaders in the CMIO Office. Overall, this position’s roles and responsibilities including prioritizing, intercepting and redirecting or responding to routine and non-routine correspondence, initiating and preparing agendas for team meetings, committees and workshops. This role is responsible for providing guidance on matters such as reporting, policies and team communications etc. This role is responsible for preparing and maintaining the calendar of the ED and scheduling appointments by prioritizing and identifying the level of urgency of the request, making appropriate travel arrangements as needed, on behalf of and for the ED. The CMIO is a fast paced, technologically forward thinking group that has the opportunity to enact great change for prescribers in Alberta; if this seems like the right environment for you, please consider applying. Demonstrated experience working with or supporting prescribers and clinical teams—understanding clinical priorities, managing confidentiality, and facilitating physician-led meetings and communications. Solid working knowledge of medical terminology and familiarity with clinical documentation standards. General understanding of clinical informatics, clinical workflows, and the goals of digital health transformation.
Description:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
- Transition Company: Health Shared Services
- Classification: Administrative Support IV
- Union: AUPE GSS
- Unit and Program: CMIO
- Primary Location: Alberta
- Location Details: Eligible to work remotely within Alberta
- Multi-Site: Not Applicable
- FTE: 1.00
- Posting End Date: 27-OCT-2026
- Temporary Employee Class: Temp F/T Benefits
- Date Available: 06-NOV-2026
- Temporary End Date: 22-OCT-2027
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Salary: $28.49
- Maximum Salary: $34.62
- Vehicle Requirement: Not Applicable
Some post-secondary education.
Additional Required Qualifications:Completion of post-secondary education in Office or Business Administration, Health Administration, or equivalent. Additional certification in medical office management or clinical informatics is a strong asset. Minimum 5 years of progressive administrative experience, including at least 3 years supporting senior executives or clinical leaders in a complex healthcare setting. Excellent use of Microsoft Office tools. Exceptional ability to: Prioritize complex, often conflicting demands across multiple physician leaders and an executive director. Prepare, edit, and synthesize communications for internal and external audiences including briefing notes, newsletters, governance summaries, slide decks, and formal correspondence. Track and manage action items across matrixed teams and ensure timely follow up on clinical informatics initiatives. Experience coordinating complex meeting logistics, including high-stakes clinical leadership meetings, change initiatives, stakeholder forums, and digital transformation committees. Proficient in Microsoft 365 Suite (Outlook, Teams, Word, Excel, PowerPoint, OneDrive), SharePoint, Zoom/Webex, and digital collaboration tools. Adobe Acrobat Pro/ DocuSign experience is an asset. Excellent judgment, initiative, diplomacy, and discretion with sensitive materials. Demonstrated success in managing relationships with senior clinicians, executives, medical directors, and project teams across large, distributed organizations.
Preferred Qualifications:Experience working in environments like academic health centres, provincial healthcare systems, or integrated care networks is preferred. Experience with enterprise digital health programs (e.g., Epic/Connect Care, electronic health records) is considered a strong asset. Those with or interested in Health and technology preferred. Experience with EMRs preferred. Experience with SharePoint, Tableau, and comfort with statistics an asset.
Please note:
All postings close at 23:59 MT of the posting end date indicated.
Security Screening:
A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.
Healthy Albertans. Healthy
Communities. Together.
We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care all across Alberta.
Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.
We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.
