Administrative Support IV
Your Opportunity:
Reporting to the Unit Manager of the Pediatric Cardiology Clinic at the Stollery Children’s Hospital, this position provides a wide range of moderately complex administrative duties in support of professional staff, clients, and the Stollery Pediatric Cardiology Program. The position requires an experienced individual with excellent interpersonal, telephone, and organizational skills along with Medical Secretarial background. The incumbent must be able to work effectively in a busy multitasking environment that includes managing physician calendars, arranging meetings, supporting a weekly surgical conference, taking minutes and transcription, booking interviews, filing and other clerical duties as required. We are looking for a dynamic, highly skilled, detail and quality-oriented individual who thrives in a fast-paced environment. This is an exciting role and opportunity if you are looking to be part of a high performing team, dedicated to providing excellence in pediatric cardiac care.
Description:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
- Classification: Administrative Support IV
- Union: AUPE GSS
- Unit and Program: Unit 4C2, Cardiology Ambulatory Program
- Primary Location: Stollery Children's Hospital
- Location Details: As Per Location
- Multi-Site: Not Applicable
- FTE: 1.00
- Posting End Date: 19-JUN-2026
- Employee Class: Regular Full Time
- Date Available: 29-JUN-2026
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days, Evenings
- Days Off: Saturday/Sunday
- Minimum Salary: $28.49
- Maximum Salary: $34.62
- Vehicle Requirement: Not Applicable
Some post-secondary education.
Additional Required Qualifications:Previous experience as a Medical Secretary in a hospital-based setting is required. Familiarity with Connect Care, Netcare, and WCCHN is essential. Applicants must possess excellent typing speed (65–75 WPM) and intermediate proficiency in MS Office Suite, including Excel and Outlook. Strong time management and multitasking skills are required, with the ability to work effectively in a fast-paced environment and manage frequent interruptions. Excellent interpersonal, telephone, organizational, and teamwork skills are essential. This position provides support and coordination for multiple physicians and subspecialty clinics, along with other administrative duties as required. A commitment to Patient and Family Centered Care, reflecting AHS values, is expected. Cross-training to other areas within the Stollery Children’s Hospital may be required. Completion of a Medical Office Assistant, Office Administration, or Secretarial program is required; equivalent Medical Secretary experience may be considered. Self-direction, adaptability, flexibility, attention to detail, confidentiality, and the ability to work independently are essential. Proven reliability, strong prioritization skills, and the ability to meet deadlines are required. Physical demands include lifting, pushing, pulling, bending, and extended periods of sitting, standing, and walking. Medical terminology essential.
Preferred Qualifications:Knowledge of hospital systems and physician calendar management preferred.
Please note:
All postings close at 23:59 MT of the posting end date indicated.
Security Screening:
A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.
Healthy Albertans. Healthy
Communities. Together.
We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care all across Alberta.
Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.
We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.
