Administrative Support IV
Your Opportunity:
Reporting to the Program Manager, Acute Care Coverage Program Office, the Administrative Support IV plays a key role in supporting the efficient operation of the program. This position requires a high level of independence, discretion, and professionalism while managing a variety of specialized administrative responsibilities. Key duties include providing administrative support to Associate Physicians (APs) and Physician Assistants (PAs), including coordinating and scheduling AP and PA coverage across acute care sites within the Calgary Corridor. The successful candidate must know how to utilize technology to support operation including e-Summit. The role supports scheduling activities, assists with maintaining coverage schedules, and processes scheduling-related submissions through the e-Submit system. The successful candidate must have experience with timekeeping and a strong understanding of scheduling within a fast-paced acute care hospital environment. The position also provides administrative support to the Program Manager, including managing calendars, coordinating meetings, preparing agendas, recording minutes, and maintaining a bring-forward system to track action items. The Administrative Support IV works collaboratively with Associate Physicians, Coordinators, medical leads, and site leads to support scheduling, ensure timely follow-up, and assist with overall program operations.
Description:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
- Classification: Administrative Support IV
- Union: AUPE GSS
- Unit and Program: Acute Care Coverage / Medical Affairs
- Primary Location: Alberta Children's Hospital
- Location Details: As Per Location
- Multi-Site: Not Applicable
- FTE: 1.00
- Posting End Date: 06-MAY-2026
- Employee Class: Regular Full Time
- Date Available: 25-MAY-2026
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Salary: $28.49
- Maximum Salary: $34.62
- Vehicle Requirement: Not Applicable
Some post-secondary education.
Additional Required Qualifications:As an Administrative Support IV, you will bring advanced administrative expertise to support complex procedures, practices, and departmental initiatives. This role requires completion of a Graduate Diploma in a relevant field, along with advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to develop reports, presentations, and data tracking tools. You will demonstrate the ability to manage complex administrative functions with accuracy, strong organizational skills, and the capacity to coordinate priorities in a fast-paced environment while supporting operational effectiveness.
Preferred Qualifications:Preferred qualifications include a Graduate Diploma in Business, Health, or Office Administration, along with advanced expertise in Microsoft Office Suite, particularly for data analysis, reporting, and presentation development. Experience supporting senior leadership or complex programs, ideally within healthcare, combined with strong organizational, project coordination, and confidentiality management skills, is considered an asset.
Please note:
All postings close at 23:59 MT of the posting end date indicated.
Security Screening:
A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.
Healthy Albertans. Healthy
Communities. Together.
We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care all across Alberta.
Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.
We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.
