Administrative Support IV

Your Opportunity:

We are seeking a highly organized Administrative Support IV to provide comprehensive support to Allied Health Community. Reporting to the Manager and supporting programs across the zone, this role is key to ensuring smooth and efficient office and program operations. You will: Provide senior-level administrative support (complex calendar and clinical/program scheduling, correspondence management, and timely follow-up). Coordinate and prioritize clinical and operational workflows (appointments, referrals, requisitions) to optimize provider scheduling and service access. Develop and format professional documents, reports, spreadsheets, and forms. Track deliverables, compile data/statistics, perform quality checks across systems, and support project management. Maintain and update databases and systems; generate reports to support decision-making. Liaise with internal departments, external agencies, and multidisciplinary teams to support initiatives and ensure effective communication. Prepare and submit payroll and financial documents (scheduling, invoices, expense claims), resolve discrepancies, and respond to related inquiries. Provide frontline support to service providers and internal teams, ensuring accurate and efficient documentation processing. Support meetings through agenda development, minute taking, action tracking, and distribution. Mentor administrative staff to promote consistency and accuracy. Coordinate onboarding and offboarding documentation, orientation, system access, equipment returns, and final paperwork. Contribute to a positive team environment, work independently in a fast-paced, multi-tasking setting. This position will transfer to Assisted Living Alberta on January 15, 2025.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.