Administrative Support IV
Your Opportunity:
This opportunity is at the Strathcona Community Hospital - offering a 24/7 Emergency Department, and a variety of Ambulatory, Laboratory and Diagnostic Imaging services. Reporting to the IV Therapy/Ambulatory Care Clinic Manager, the incumbent provides direct administrative and professional support. Assist the public and external stakeholders with questions/concerns, as well as liaise with internal departments to ensure processes/procedures that are used in daily work are accurate. Duties include but are not limited to; calendar management (scheduling of meetings/appointments/ teleconferences/site room bookings), meeting preparation (including agenda/minutes), preparing/updating operational documents, compiling statistics/spreadsheets, payroll timekeeper duties, composition of confidential information/correspondence. Maintain accurate files/records, work with payroll to resolve time entry concerns, and access to WFM for staffing related support. In collaboration, you will be responsible for recruitment including, but not limited to; reviewing and updating position summaries and quals, posting and managing vacancies in the RMS system (following vacancy management initiatives), shortlisting candidates, booking interviews and preparing relevant documents, as well as onboarding and maintenance of employee status. Assist with budget tracking/reconciliation (including competence with Oracle and iExpense). Work with vendors for quotes/purchase for the department/site for new equipment and supplies, working with CPSM to maintain adequate supplies, coordinate supply cart configurations, and changes with department and Stores Attendant. Responsible for direct purchasing (as required), maintaining safe supply quotas. The incumbent will also provide support to the Emergency Department Admin IV/Site Admin V during absences.
Description:
As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
- Classification: Administrative Support IV
- Union: AUPE GSS
- Unit and Program: STCH Ambulatory and IV Therapy Clinics
- Primary Location: Strathcona Community Hospital
- Location Details: As Per Location
- Multi-Site: Not Applicable
- FTE: 1.00
- Posting End Date: 20-AUG-2025
- Employee Class: Regular Full Time
- Date Available: 30-AUG-2025
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Salary: $26.07
- Maximum Salary: $31.68
- Vehicle Requirement: Not Applicable
Some post-secondary education.
Additional Required Qualifications:High school diploma and/or formal education from a recognized post-secondary institution in Secretarial Arts, Office Assistant, or Business Administration is preferred. Minimum 2-years related experience (within the last year) in an administrative position, providing operational support to Manager/programs (an equivalent combination of education and experience may be considered). Demonstrated competence with RMS and ePeople. Understanding of Provincial Staffing Services, and the processes to fill shifts. Meeting preparation and minute taking proficiency required. Demonstrated ability to prioritize workload, work within fixed deadlines, and manage frequent interruptions in a multi-disciplinary fast-paced environment. Demonstrated effective written and verbal communications skills, critical thinking and flexibility and organizational skills required. Demonstrated ability to communicate effectively with internal/external stakeholders, while maintaining a high level of confidentiality. Exhibit excellent interpersonal, teamwork and customer service skills.
Preferred Qualifications:Advanced knowledge of computer technology and applications (including, but not limited to: Word, Excel, Outlook, Oracle, PowerPoint) required along with the ability to learn new software programs. Experience with Connect Care preferred. ePeople timekeeping experience is an asset.
Please note:
All postings close at 23:59 MT of the posting end date indicated.
Security Screening:
A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.
Healthy Albertans. Healthy
Communities. Together.
We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care all across Alberta.
Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.
We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.
