Administrative Support IV

🔍 Calgary Zone, Calgary, Southport Tower

📁: Administrative/Clerical

📅   : ALB00136722 Requisition #

📅   : Jun 30, 2020 Post Date

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Classification: Administrative Support IV

Union: AUPE GSS

Department: Psych AMHSP Conditional Grant

Primary Location: Southport Tower

Multi-Site: Not Applicable

FTE: 1.00

Posting End Date: 07-JUL-2020

Employee Class: Regular Full Time

Date Available: 17-JUL-2020

Hours per Shift: 7.75

Length of Shift in weeks: 2

Shifts per cycle: 10

Shift Pattern: Days

Days Off: Saturday/Sunday

Minimum Salary: $24.99

Maximum Salary: $30.38

Vehicle Requirement: N/A

Required Qualifications:

Completion of post-secondary education (e.g. course(s) in office of business administration, medical office assistant).

Additional Required Qualifications:

Effective communicator with the ability to establish strong relationships. Must be attentive to details and have the ability to critically think. Must have excellent writing and MS Office skills. Key Responsibilities: Communication, coordination and scheduling. Responsible for the coordination of daily schedules and calendars. Project coordination and research: Ensure physicians are organized and aware of deadlines for various projects. Compile, prepare and format documents including research grants, publications, abstracts/protocols, presentations, agendas, medical/legal reports, case reviews and any other documents required. Assist in literature searches and information compilation using both internal and external systems. Support and financial management: Required to keep accurate financial records both for grants and the program the physicians belong to. Have an understanding of academic research and the grant funding process. Initiate complex travel arrangements and events. Complete payment requisitions and process them. First point of contact for the physicians and research subjects and must liaise appropriately and professionally with all stake holders. Direct incoming calls and correspondence when required. Communicate with physicians in regards to messages, meetings, emails and deadlines. Plan, coordinate and schedule meetings.

Preferred Qualifications:

3-5 years of Administrative Support experience in a complex healthcare and academic environment. Must be well organized and must have the ability to problem solve and communicate solutions effectively. Ability to prioritize workload and manage multiple deadlines.

Please note:

All postings close at 23:59 MT of the posting end date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

Healthy Albertans. Healthy
Communities. Together.

We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.