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Administrative Support IV

Alberta Health Services
ALB00077060 Requisition #
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Your Opportunity:

Are you interested in changing how healthcare is delivered? Become part of the Access Improvement team and help us make it happen. As the Administrative Support IV, you will be supporting the project team through effective administration, meeting / event management, team co-ordination and fiscal accountability. Key responsibilities include: Manage meetings by researching and preparing background material, scheduling, agendas and minute production. Organizes team and project events, including conferences. Manages calendars. Responds to daily administrative inquiries. Manages the ordering, tracking and stocking of supplies and equipment. Develops administrative standards and procedures to meet AHS requirements. Keeps track of and organizes documents. Synthetizes information from various sources and assists with materials development and review. Refers to collective agreements to retrieve information for team members. Builds relationships with stakeholders. Processes the payroll. Manages travel arrangements and processes travel expenses. Co-ordinates team activities. Assists with new hires paperwork and process. Kicks off and participates to the team’s social committee. Responds to stakeholders’ information requests. The Access Improvement program enables patients, primary care physicians, specialists and the health care team to transform the referral process in order to improve navigation and access to specialist services. EReferral provides Alberta Netcare users the ability to create, submit, track and manage referrals in real time, leveraging existing Alberta Netcare information and utilizing status tracking to reduce incorrect and incomplete referrals. For further information on Access Improvement, you can refer to


As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

  • Classification: Administrative Support IV
  • Union: AUPE GSS
  • Department: Closed Loop Referral Mgmt Prog
  • Primary Location: Northwest Centre 1
  • Multi-Site: Not Applicable
  • FTE: 1.00
  • Posting End Date: 13-DEC-2018
  • Employee Class: Regular Full Time
  • Date Available: 21-JAN-2019
  • Hours per Shift: 7.75
  • Length of Shift in weeks: 2
  • Shifts per cycle: 10
  • Shift Pattern: Days
  • Days Off: Saturday/Sunday
  • Minimum Salary: $24.99
  • Maximum Salary: $30.38
  • Vehicle Requirement: Driver's License, Vehicle Required
Required Qualifications:

Completion of post-secondary education (e.g. course(s) in office of business administration, medical office assistant).

Additional Required Qualifications:

Post-secondary administrative secretarial certification. Five years or more relevant experience. Minimum Intermediate proficiency in Microsoft Word, Outlook and Excel.

Preferred Qualifications:

Previous experience in administrative health services preferred. Previous experience working with various levels of seniority. Experience supporting communications or participating in conference planning considered an asset.

Please note:

All postings close at 23:59 of the posting end date indicated.


Alberta Health Services (AHS) is committed to ensuring the safety of staff and patients and requires all NEW employees to provide a satisfactory criminal record check (CRC) and/or Vulnerable Sector Search(VSS) prior to the start of their employment. The CRC/VSS must be specific to the role at AHS and must be dated no more than 90 days prior to the date on your written offer from AHS.

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We’re passionate about what we do.  Our team of skilled and dedicated health care professionals, support staff and physicians who promote wellness and provide health care every day, all across Alberta. 

Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

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