Administrative Support III
Your Opportunity:
The Pediatric Clinical Services Scheduler position performs a wide range of clinical and clerical activities that contribute to the Stollery Children’s Hospital Ambulatory clinical scheduling operations. The highest level of reliable services will be provided by this position while keeping patient privacy and security confidential at all times. As part of the Pediatric Clinical Services Team, the position is responsible for clinical appointment scheduling as well as coordination of incoming referrals and clinical tests for physicians participating in the Pediatrics program. Demands of this position are extensive due to the volume of work and the variety of tasks performed. The Pediatric Clinical Services Scheduler, as the first point of contact for patients’ families, communicates directly with families to coordinate their clinical scheduling needs. The position follows and consistently applies comprehensive written procedures, hence needs to adapt quickly to changing priorities to meet the demands posed by ongoing operational changes within The Stollery Children’s Hospital Ambulatory clinics. The position is a frontline AUPE – GSS union position and reports to the Team Lead of Pediatric Clinical Services within the Pediatric Clinical Services.
Description:
As an Administrative Support III, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.
- Classification: Administrative Support III
- Union: AUPE GSS
- Unit and Program: Pediatric Clinical Services
- Primary Location: U of A Hospital
- Location Details: As Per Location
- Multi-Site: Not Applicable
- FTE: 1.00
- Posting End Date: 08-SEP-2026
- Temporary Employee Class: Temp F/T Benefits
- Date Available: 30-SEP-2026
- Temporary End Date: 30-SEP-2027
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Salary: $25.72
- Maximum Salary: $31.25
- Vehicle Requirement: Not Applicable
Completion of Grade 12 or equivalent.
Additional Required Qualifications:Medical Terminology certificate/course required. Completion of post-secondary education in Medical Office Assistant Training Certificate. A minimum of two years of recent Medical Office Assistant experience. A minimum of two years of recent Connect Care experience working in the Medical Office Assistant role. Highly proficient in Microsoft Office Suite with advanced skills and demonstrated experience in Word, Excel, and Outlook. Proof of successful formal training and/or advanced proficiency in Microsoft Office Suite. Demonstrated proficiency in the use of personal computers and various network and software applications (i.e.: Outlook Web Access (calendar & email), Microsoft -Word, Excel, Power Point, and Medline searches). Consistent attention to detail. Excellent written and verbal communication skills are required along with strong problem-solving skills with exceptional attention to detail and accuracy. Ability to work under pressure, adapt to changing priorities and workload demands with minimal supervision. Demonstrate professionalism, tact and discretion when dealing with highly sensitive and confidential issues. Awareness of public and corporate image, directives and goals. Must be flexible to accommodate changing workload demands.
Preferred Qualifications:As Required.
Please note:
All postings close at 23:59 MT of the posting end date indicated.
Security Screening:
A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.
Healthy Albertans. Healthy
Communities. Together.
We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care all across Alberta.
Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.
We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.
