Administrative Support III

📁
Administrative/Clerical
💼
Alberta Health Services
📅
ALB00116459 Requisition #
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Your Opportunity:

As a team member of the Department of Clinical Engineering the Admin Support III is responsible for the provision of secretarial, clerical, receptionist, dispatch, and routine administrative duties. Under the direction of a Clinical Engineering Manager, this position is responsible for a variety of clerical functions that support the smooth and efficient operation that provides service support to the highly specialized medical equipment throughout the hospitals within the Calgary Zone. Clinical Engineering is a support department with no direct patient care. This position is the primary keeper of Calgary Regional Pocket Paging subscriber information, monthly billing, Computerized Inventory and Maintenance System database (eFacilities) as well as repairs and system complaints. Communicates with, answers and processes on average of 500-700 pager repair and new pager requests per month via phone, email account or eFacilities from AHS staff and departments. Obtains all pertinent information in order to complete requests and ensures the Paging System database is updated. Uses system knowledge to confirm and check programming then direct repairs to either AHS technologists or vendors. Compiles a monthly journal entry for submission to Finance for recovery of costs of new pagers, including invoice requests and follow-up any discrepancies that may arise. Compiles packing slips and keep accurate records of returned repairs from vendors in order to reconcile invoices and then redistribute repaired pagers back to all sites. Assists with physical tasks such as pushing and pulling a cart or packing, labelling and lifting boxes with medical equipment and repair parts.

Description:

As an Administrative Support III, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

  • Classification: Administrative Support III
  • Union: AUPE GSS
  • Department: (FMC) BIOMEDICAL ENGINEERING
  • Primary Location: Foothills Medical Centre
  • Multi-Site: Not Applicable
  • FTE: 0.50
  • Posting End Date: 17-SEP-2019
  • Employee Class: Regular Part Time
  • Date Available: 27-SEP-2019
  • Hours per Shift: 6
  • Length of Shift in weeks: 3
  • Shifts per cycle: 10
  • Shift Pattern: Days
  • Days Off: Saturday/Sunday
  • Minimum Salary: $22.56
  • Maximum Salary: $27.42
  • Vehicle Requirement: N/A
Required Qualifications:

Completion of Grade 12 or equivalent.

Additional Required Qualifications:

Five years of experience in a hospital setting or related area. Typing and computer skills with a focus on data entry in Excel and databases. Three months is required to learn the basic duties of the position. Physically capable of lifting 5lbs-20lbs on a regular basis. Typing skill of 60 WPM, and data entry skills. Above average computer knowledge. Excellent interpersonal and communication skills. Strong organization skills. Must be able to use initiative, take responsibility, and be proactive and flexible. Must be reliable, accurate and capable of working independently. Must be able to work under pressure and capable of setting and completing priorities.

Preferred Qualifications:

Previous experience with an equipment database.

Please note:

All postings close at 23:59 of the posting end date indicated.

Important:

Alberta Health Services (AHS) is committed to ensuring the safety of staff and patients and requires all NEW employees to provide a satisfactory criminal record check (CRC) and/or Vulnerable Sector Search(VSS) prior to the start of their employment. The CRC/VSS must be specific to the role at AHS and must be dated no more than 90 days prior to the date on your written offer from AHS.

Healthy Albertans. Healthy Communities. Together.

We’re passionate about what we do.  Our team of skilled and dedicated health care professionals, support staff and physicians who promote wellness and provide health care every day, all across Alberta. 


Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.


We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

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