Administrative Support II - HI/RM Clerk

Alberta Health Services
ALB00133432 Requisition #

Your Opportunity:

Under the supervision of the Health Information Management Site Lead, the incumbent will provide operational clerical support for the Records Management section of Health Information Management. The incumbent must be able to exercise good judgment and initiative in completing tasks and be able to work with a high degree of independence, confidentiality, accuracy and accountability. Responsibilities include the timely sorting and accurate filing of all loose reports received within the Health Records Department. The individual is accountable for patient verification on all documents prior to filing within the patient chart regardless of which medium the record is contained. Duties include loose report filing, chart retrieval, chart filing, photocopying, creation of file folders and labels, and entering patient information/data into existing software and databases. This individual responds to requests for patient records by authorized users by pulling and loaning of patient records from their permanent file location. This position may be responsible for completing off-site storage initiatives. The incumbent is responsible for shifting (re-organizing) charts within the main file room and satellite file rooms to ensure adequate storage space which means that this position can be very physically demanding and incumbent must have the capacity to lift up to 50 lbs and be able to push and pull charts out of mobile shelving. The incumbent is also responsible for assisting with registration clerical duties involving patient registration, front reception duties when needed for relief and performs other related duties as assigned.


As an Administrative Support II, you will require administrative or specialized skills and knowledge to support procedures, practices and initiatives within a department or program.

  • Classification: Administrative Support II
  • Union: AUPE GSS
  • Department: CZ DRH HC Hlth Records
  • Primary Location: Drumheller Health Centre
  • Multi-Site: Not Applicable
  • FTE: 0.22
  • Posting End Date: 21-JAN-2020
  • Temporary Employee Class: Temp Part Time
  • Date Available: 31-JAN-2020
  • Temporary End Date: 29-JAN-2021
  • Hours per Shift: 5.75
  • Length of Shift in weeks: 2
  • Shifts per cycle: 3
  • Shift Pattern: Days
  • Days Off: Saturday/Sunday
  • Minimum Salary: $20.42
  • Maximum Salary: $24.82
  • Vehicle Requirement: N/A
Required Qualifications:

Completion of Grade 12 or equivalent.

Additional Required Qualifications:

A High School Diploma is required preferably with supplementation of business and computer courses. Experience in Health Records or equivalent related experience with computerized systems. Previous experience with Admission/Discharge/Transfer systems, preferably Meditech. Health care experience with completion of a medical terminology course or course to be completed within 3 months of hire. Must be physically able to perform duties involving standing, sitting, bending, reaching and stretching for extended periods of time and must be able to lift/push/carry up to 50 lbs. Ability to reach/pull above head and above/midline and below waist for chart retrieval, chart filing, and chart re-organization in mobile and stationary filing units. Must be able to provide relief services for Registration and Switchboard. Attention to detail and accuracy. Ability to work quickly yet efficiently. Maintain a positive attitude. Requires data entry skills in a Windows environment with a minimum typing speed of 40 wpm (corrected for errors). A typing test will be administered. Good team player and have exceptional communication and interpersonal skills. Must be able to read, write, speak and communicate using the English language. Must have a proven record of maintaining privacy and confidentiality with sensitive information and situations. An excellent attendance record, reliability, and personal suitability must be demonstrated through your employment references.

Preferred Qualifications:

Medical Office Assistant course (or equivalent). Switchboard experience. Basic knowledge of accounting.

Please note:

All postings close at 23:59 of the posting end date indicated.


Alberta Health Services (AHS) is committed to ensuring the safety of staff and patients and requires all NEW employees to provide a satisfactory criminal record check (CRC) and/or Vulnerable Sector Search(VSS) prior to the start of their employment. The CRC/VSS must be specific to the role at AHS and must be dated no more than 90 days prior to the date on your written offer from AHS.

Healthy Albertans. Healthy Communities. Together.

We’re passionate about what we do.  Our team of skilled and dedicated health care professionals, support staff and physicians who promote wellness and provide health care every day, all across Alberta. 

Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

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