Administrative Support II
Your Opportunity:
Under the general supervision of the Clinical Services Supervisor, and operating within clinic protocols and industry standards, the Clinical Assistant – Health records works with each of the subspecialty divisions within the Department of Pediatrics to ensure that patient information is scanned or uploaded into the appropriate area of the patient electronic medical record (EMR) in a timely manner to ensure continuity in patient care. In consultation with the Clinical Services Supervisor, the Clinical Assistant – Health Records is also responsible for maintaining a filing, retention, and audit schedule for paper health records, distributing clinical correspondence, and assisting with the tracking of referral processing flow as workflows are transitioned from paper to electronic. This position plays a pivotal role in maintaining patient related documentation and information to achieve a complete, accurate and comprehensive patient record used by allied health professionals to make appropriate patient care decisions. The incumbent must be resourceful, demonstrate composure and maturity and professionalism, and will have demonstrated prior success in competently and efficiently managing strict deadlines and competing priorities.
Description:
As an Administrative Support II, you will require administrative or specialized skills and knowledge to support procedures, practices and initiatives within a department or program.
- Classification: Administrative Support II
- Union: AUPE GSS
- Unit and Program: Pediatric Clinical Services
- Primary Location: U of A Hospital
- Location Details: As Per Location
- Multi-Site: Not Applicable
- FTE: 1.00
- Posting End Date: 07-AUG-2026
- Temporary Employee Class: Temp F/T Benefits
- Date Available: 24-AUG-2026
- Temporary End Date: 20-AUG-2027
- Hours per Shift: 7.75
- Length of Shift in weeks: 2
- Shifts per cycle: 10
- Shift Pattern: Days
- Days Off: Saturday/Sunday
- Minimum Salary: $24.28
- Maximum Salary: $29.51
- Vehicle Requirement: Not Applicable
Completion of Grade 12 or equivalent.
Additional Required Qualifications:Minimum one (1) year professional clinical administrative or medical office experience. A high level of accuracy and competence with database management, EMR scanning processes, and computerized processes with the ability and desire to master new applications. Must be highly organized, able to set priorities and able to respond to immediate requests for information and maintain accuracy; demonstrates adaptability in accommodating competing and changing workload demands. Possesses well developed critical thinking, problem-solving and decision-making skills; must be detailed-focused with an ability to determine missing or inaccurate information. Able to work collaboratively under moderate supervision in a fast-paced environment with shared work pools and high rates of change. Proven interpersonal and communication skills, both verbal and written. Familiar with FOIP and the Health Information Act.
Preferred Qualifications:As Required.
Please note:
All postings close at 23:59 MT of the posting end date indicated.
Security Screening:
A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.
Healthy Albertans. Healthy
Communities. Together.
We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care all across Alberta.
Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.
We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.
